Document Control Manager Goals and Objectives Examples
Ensure all documents are properly stored and maintained.
Implement and maintain document control procedures.
Review and approve all controlled documents.
Ensure document control policies comply with industry standards and regulations.
Train employees on proper document control procedures.
Create and maintain a document retention schedule.
Monitor and track document changes.
Manage the revision process for controlled documents.
Ensure all documents are up-to-date and accurate.
Develop and maintain document templates.
Maintain an organized document library.
Conduct regular audits of the document control system.
Ensure security protocols are in place to protect confidential information.
Ensure controlled documents are accessible to authorized personnel only.
Maintain document version control.
Develop processes to archive outdated documents.
Ensure all departments follow document control procedures.
Streamline document review and approval processes.
Implement electronic signatures for controlled documents.
Work with cross-functional teams to ensure proper document management.
Keep up-to-date on industry trends and regulations related to document control.
Provide training to new employees on document control procedures.
Develop and implement a disaster recovery plan for critical documents.
Collaborate with IT to ensure document control software is functioning properly.
Develop key performance indicators (KPIs) for document control metrics.
Monitor and analyze KPI data to identify opportunities for improvement.
Ensure compliance with ISO 9001:2015 standards relating to document control.
Provide guidance to employees on how to create, review, and approve documents.
Manage the distribution of controlled documents to authorized personnel.
Develop a quality control process for documents before they are released.
Document all changes made to controlled documents.
Ensure document control procedures are being followed during company-wide updates.
Identify and mitigate potential risks associated with the document control process.
Develop a training program for employees on proper document control procedures.
Ensure all documents are properly labeled and identified.
Maintain an accurate and up-to-date master list of controlled documents.
Develop a document classification system.
Ensure all documents are properly indexed for easy retrieval.
Manage the document control budget.
Facilitate cross-functional collaboration to ensure document consistency across departments.
Develop and maintain a documentation control dashboard.
Ensure controlled documents are secure during transit between departments.
Provide support to employees who have questions about document control procedures.
Develop a process for handling document exceptions and deviations.
Ensure all employees understand the importance of document control.
Maintain a log of all document approvals and rejections.
Develop processes to ensure documents are not lost or misplaced.
Ensure documents are properly archived at the end of their lifecycle.
Develop and maintain a system for tracking document versions.
Keep up-to-date on new technology that can improve document control processes.
Develop and implement a process for transferring ownership of controlled documents when an employee leaves the company.
Conduct regular reviews of the document control process to identify areas for improvement.
Ensure all documents are reviewed and approved by the appropriate personnel before they are released.
Provide ongoing support to employees who are tasked with document creation, review, or approval.
Monitor and track document statuses in real-time.
Ensure controlled documents are available to authorized personnel 24/7.
Develop a process for handling confidential or sensitive documents.
Ensure controlled documents are appropriately marked for confidentiality or sensitivity.
Develop and implement a process for managing document exceptions and deviations.
Ensure all employees understand their roles and responsibilities in the document control process.
Work with cross-functional teams to establish consistent document formatting across the organization.
Provide reports on document control metrics to executive management.
Ensure all controlled documents are properly backed up to prevent data loss.
Develop and maintain a disaster recovery plan for the document control system.
Ensure all controlled documents are tracked from creation to destruction.
Develop and implement a process for managing document changes.
Ensure all employees have access to the latest version of controlled documents.
Work with IT to ensure the document control system is properly integrated with other systems.
Develop a process for handling record requests from regulatory agencies or auditors.
Conduct regular training sessions on document control procedures.
Ensure controlled documents are properly disposed of at the end of their lifecycle.
Develop a process for handling document obsolescence.
Ensure new employees receive training on document control procedures during onboarding.
Develop and implement a process for auditing the document control system.
Ensure all departments are following the same document control procedures.
Document and maintain all processes related to document control.
Develop a process for handling document exceptions and deviations in emergency situations.
Provide ongoing support to employees who are tasked with maintaining the document library.
Ensure documents are properly secured during remote work situations.
Identify and eliminate bottlenecks in the document control process.