Records Manager Goals and Objectives Examples
Maintain accurate and up-to-date records for the organization.
Develop and maintain a comprehensive records management plan.
Ensure compliance with all applicable laws and regulations governing records management.
Implement policies and procedures that ensure the secure storage and disposal of confidential and sensitive information.
Train staff in proper records management practices.
Monitor compliance with established records management policies and procedures.
Conduct regular audits of record-keeping systems to identify areas in need of improvement.
Develop and maintain a database of all organizational records.
Collaborate with information technology department to ensure optimal use of available electronic storage options.
Act as a liaison between organizational departments to ensure consistent record-keeping practices across the organization.
Develop and implement document retention schedules to ensure legal and regulatory requirements are met.
Monitor adherence to retention schedules and oversee the destruction of outdated records.
Stay informed of changes in legislation or regulation that may impact records management practices.
Analyze existing record-keeping procedures and recommend improvements to enhance efficiency and security.
Implement strategies to digitize paper-based records where feasible.
Develop processes to ensure the accuracy of metadata associated with electronic records.
Create user-friendly interfaces for accessing and searching digital records.
Develop contingency plans for disaster recovery and business continuity in the event of a data breach or system failure.
Develop policies and procedures for archiving historical records, artifacts, and other materials of significant historical value.
Manage relationships with external vendors who provide storage, retrieval, or destruction services for organizational records.
Establish benchmarks to measure the effectiveness of the records management program.
Provide regular reports on key performance indicators related to records management.
Ensure compliance with international standards for records management.
Use analytics tools to analyze trends in the use of different types of records.
Serve as an advisor on records management issues to senior management and other stakeholders.
Participate in organizational initiatives that require records management expertise.
Collaborate with legal department to ensure compliance with e-discovery requirements.
Develop policies for the transfer of records between different departments or units within the organization.
Develop procedures for the disposal of records that have outlived their usefulness.
Establish quality control measures to ensure the accuracy and completeness of records.
Conduct training sessions on records management for new employees.
Research new technologies or software that could improve record-keeping practices.
Monitor industry trends in records management and recommend adjustments as needed.
Ensure compliance with privacy regulations when handling personal or sensitive information.
Develop strategies to protect against cyber threats and other security risks.
Ensure that all staff understand the importance of record-keeping to the success of the organization.
Develop methods for verifying the authenticity of digital records.
Manage relationships with external auditors who assess the adequacy of internal controls related to records management.
Develop policies and procedures for transferring records to archives or other repositories.
Establish guidelines for the use of cloud-based storage options.
Develop policies for monitoring and reporting suspected data breaches.
Develop disaster recovery plans for paper-based records in addition to electronic ones.
Implement backup systems to ensure continuity of operations in case of system failure.
Monitor trends in litigation related to records management and adjust policies accordingly.
Develop methods for identifying and preserving records with historical significance.
Establish procedures for responding to requests for information from stakeholders, including public records requests.
Develop training programs for staff on how to properly classify and categorize records to facilitate searching and retrieval.
Ensure that all staff understand their responsibilities with regard to records management.
Develop methods for monitoring compliance with retention schedules and destruction procedures.
Work with human resources department to ensure that employee records are managed in accordance with legal and regulatory requirements.
Develop policies for the secure disposal of electronic equipment that may contain confidential information.
Develop policies for managing sensitive information related to mergers and acquisitions.
Ensure that all staff have access to training materials and resources related to record-keeping practices.
Develop procedures for reviewing and approving requests for access to confidential or sensitive information.
Monitor staff performance related to record-keeping practices and provide feedback as needed.
Develop guidelines for the use of social media and other online platforms with regard to record-keeping practices.
Develop procedures for properly documenting decisions and actions taken by organizational leaders.
Establish partnerships with relevant external organizations to improve record-keeping practices across the industry.
Develop policies for managing email correspondence and other forms of electronic communication.
Ensure that all staff understand their responsibilities with respect to data privacy and protection.
Develop policies for managing records related to intellectual property.
Work with risk management department to develop procedures for identifying and mitigating risks associated with records management.
Develop policies for storing and destroying obsolete hardware and software.
Establish procedures for monitoring compliance with regulatory requirements related to records management.
Develop procedures for handling data breaches or other security incidents related to records management.
Establish procedures for verifying the accuracy of data generated by automated systems.
Develop policies for managing records related to environmental health and safety.
Monitor emerging technologies and recommend changes to existing policies and procedures as needed.
Ensure that all staff understand their obligations under relevant laws and regulations related to records management.
Develop policies for managing records related to contracts and procurement.
Work with finance department to ensure compliance with financial reporting requirements related to records management.
Establish procedures for maintaining the confidentiality of sensitive research data.
Develop policies for managing records related to human subjects research.
Ensure that staff are trained on the proper use of encryption and other security measures.
Establish procedures for archiving electronic records that are no longer needed for day-to-day operations.
Develop policies for managing records related to public relations and marketing.
Work with facilities management department to ensure adequate storage space is available for records.
Develop policies for managing records related to regulatory compliance.
Establish procedures for verifying the accuracy of data entered into electronic systems.
Ensure that all records are accessible to authorized personnel in a timely manner.